Get Organized at Work | Career, Leadership, Project Management, Productivity, Time Management

Episoder

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  Why High Performers Still Feel Disorganized 10.08.2026 11min

  Why High Performers Still Feel Disorganized Have you ever looked around your desk (or your inbox) and thought... "How am I this busy and still feel so disorganized?" If you're a high-performing leader, manager, project manager, healthcare professional, or business owner, the answer might surprise you. In this episode of Get Organized at Work, I'm sharing one of the biggest leadership lessons I've learned this year: Success creates complexity. As your career grows, your responsibilities don't just increase—they become exponentially more complex. The systems that helped you succeed early in your career often aren't the systems that will sustain you as a leader. If you've been feeling overwhelmed, scattered, or like you're constantly juggling too many priorities, this episode will help you see your work through a completely different lens. We'll explore: Why high performers often feel disorganized The hidden cost of leadership growth Why more discipline isn't usually the answer How complexity changes the way leaders need to work Why building a Leadership Operating System can create more clarity, confidence, and follow-through This episode kicks off a brand-new series exploring the five core systems every leader needs to thrive in today's increasingly complex workplace. Because getting organized isn't about doing more. It's about creating the clarity to lead what matters most. 🎁 Resources Mentioned 📋 Take the FREE Leadership Operating System Audit 🌱 Join My Podcast Community and App for Professionals 🎙️ Subscribe so you don't miss the next episode in this Leadership Operating System series. ⭐ If this episode was helpful... If you enjoyed today's conversation, I'd be so grateful if you would subscribe, leave a review, or share this episode with another leader. It helps more people discover the show and build systems that create more capacity for what matters most. Continue Your Leadership Journey: 🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI 📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o SEO Keywords Leadership Development • Leadership Systems • Productivity for Leaders • Executive Function • Organizational Systems • Time Management • Project Management • Information Management • Leadership Operating System • Get Organized at Work • Manager Productivity • Leadership Habits • Workplace Organization • High Performance • Personal Knowledge Management • OneNote Productivity • Leadership Podcast • Healthcare Leadership • Professional Development  
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  The Biggest Leadership Lesson I Learned This Year - It's My Birthday! 🎂 03.08.2026 12min

  The Biggest Leadership Lesson I Learned This Year Today is my birthday, and birthdays have a funny way of making me pause and reflect. As I looked back over the past year, I realized something that completely changed how I think about leadership, organization, and even my own business. For years, I thought I was teaching OneNote and time management. But after working with hundreds of leaders, creating the Ultimate OneNote Hub, launching the Leadership Operating System Audit, and hearing incredible success stories from members of our community, I realized I was actually teaching something much bigger. In this episode, I'm sharing the five leadership systems that I believe every leader needs: 📝 Task Management – Know your top priorities each day. 📁 Project Management – Always know the status of your projects. 📄 Information Management – Quickly find meeting notes and important information when you need it. 👥 Leadership Management – Know who and what needs your leadership attention. 🎯 Strategic Planning – Pause to plan instead of constantly reacting. I'll also share what I've learned from the first 26 Leadership Operating System Audit responses, why I believe most leaders don't actually have a time management problem, and how one weak system can quietly create friction throughout your entire workday. If you've ever felt overwhelmed, reactive, or like you're working hard but never quite getting ahead, I think this episode will help you identify where to start. Remember: You don't need to rebuild your entire life. You just need to build the next system. 🎁 Resources Mentioned 📋 Take the FREE Leadership Operating System Audit 🌱 Join My Podcast Community and App for Professionals   ⭐ If this episode was helpful... If you enjoyed today's conversation, I'd be so grateful if you would subscribe, leave a review, or share this episode with another leader. It helps more people discover the show and build systems that create more capacity for what matters most. Continue Your Leadership Journey: 🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI 📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o   Keywords leadership, leadership development, leadership systems, leadership operating system, productivity, workplace organization, time management, project management. task management, strategic planning, information management, meeting notes, OneNote. Microsoft OneNote, OneNote for work. executive leadership, healthcare leadership, manager productivity, new manager, leader organization, weekly planning, work organization, professional development, work systems, organizational systems, personal productivity, intentional leadership, leadership habits, leadership podcast, get organized at work
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  Why Slowing Down Feels Wrong (Until It Changes Everything) 27.07.2026 10min

  Why Slowing Down Feels Wrong (Until It Changes Everything)  Why does slowing down feel so...wrong? If you've ever felt guilty for blocking 30 minutes to plan your week, reflect, or simply think ahead, you're not alone. Many high-performing professionals have been conditioned to believe that productivity only counts if it looks busy. But what if the most valuable work you do isn't answering emails or checking off tasks—but preventing problems before they happen? In this episode, I share a story from my years working in a hospital blood bank that completely changed how I think about productivity, leadership, and creating systems that reduce chaos before it starts. We'll explore why planning feels uncomfortable, why your nervous system may resist slowing down, and how creating intentional thinking time can completely transform the way you lead. If you're ready to stop reacting and start leading proactively, this episode is for you. ✨ In this episode you'll learn: Why planning often feels "unproductive" (even though it isn't) The difference between visible work and invisible work How high-performing leaders create space to think Why preventing chaos is more valuable than constantly responding to it One simple practice you can implement this week Next Steps:1. Take the Leadership Operating System Audit - ➡️Leadership Operating System Audit Link 2. Join the Get Organized at Work Community and improve your score with us through our weekly practice - 📱Join My Podcast Community and App for Professionals Keywords leadership development, productivity mindset, weekly planning, time management, high performer, leadership habits, leadership operating system, organization, work systems, productivity tips, manager development, burnout prevention, systems thinking, planning ahead, leadership skills Continue Your Leadership Journey: 🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI 📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o
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  What You Can't See in Hero Mode (And Why It Matters) 20.07.2026 8min

  What You Can't See in Hero Mode (And Why It Matters) What if the goal isn't to become more productive... but more present? When we're in "hero mode," our brains become incredibly efficient at scanning for problems, deadlines, and the next thing that needs our attention. It's how we survive busy seasons. But it's also why we miss so much. In this episode, I'm sharing one of the biggest lessons I've learned this summer: the connection between margin, noticing, and leadership. We'll talk about why organization isn't just about getting more done—it's about creating enough space to see the people, opportunities, patterns, and moments that matter most. If you've been feeling like you're constantly reacting instead of leading, this episode is for you. In this episode: Why hero mode narrows our perspective The difference between surviving and leading How systems create margin—not just productivity Questions that help you become a more observant leader Why noticing might be your greatest leadership skill ☕ Coffee with Kayla Challenge:This week, spend five intentional minutes simply noticing. No fixing. No optimizing. Just ask yourself: "What have I been too busy to see?" ☕ Inside the Get Organized at Work Community, we're practicing these leadership habits together every Monday during Coffee with Kayla. We'll open our Weekly Dashboards, plan the week, and build the habits that help leaders become more intentional over time. Next Steps:1. Take the Leadership Operating System Audit - ➡️Leadership Operating System Audit Link 2. Join the Get Organized at Work Community and improve your score with us through weekly Leadership Sprints - 📱Join My Podcast Community and App for Professionals Remember: Leadership isn't about having all the answers. Sometimes the greatest value you bring to a conversation is asking the question that helps everyone else think differently.   Continue Your Leadership Journey: 🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI 📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o
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  The Most Valuable Skill I Learned Was Asking Better Questions 13.07.2026 13min

  The Most Valuable Skill I Learned Was Asking Better Questions The most valuable leadership skill I've learned wasn't having better answers—it was asking better questions. Early in my career, I believed great leaders were the ones with the answers. The more responsibility I took on, the more I realized that the highest-impact leaders often do something very different. They ask better questions. In this episode, I'm sharing the questions that have transformed the way I lead, facilitate meetings, make decisions, and think strategically. These aren't questions I learned overnight—they've developed over years of building systems, creating more mental capacity, and learning to lead at a higher level. We'll explore: Why leaders don't need to have all the answers The questions I ask in meetings to create clarity How better questions lead to better decisions Why systems create the capacity to think strategically A simple challenge you can use in your next meeting If you've ever walked into a meeting feeling like you needed to prove yourself, this episode is for you. ☕ Inside the Get Organized at Work Community, we're practicing these leadership habits together every Monday during Coffee with Kayla. We'll open our Weekly Dashboards, plan the week, and build the habits that help leaders become more intentional over time. Next Steps:1. Take the Leadership Operating System Audit - ➡️Leadership Operating System Audit Link 2. Join the Get Organized at Work Community and improve your score with us through weekly Leadership Sprints - 📱Join My Podcast Community and App for Professionals Remember: Leadership isn't about having all the answers. Sometimes the greatest value you bring to a conversation is asking the question that helps everyone else think differently.   Continue Your Leadership Journey: 🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI 📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o
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  Stop Getting Organized. Start Building Leadership Capacity. 06.07.2026 8min

  Stop Getting Organized. Start Building Leadership Capacity. Have you ever stopped to ask yourself why getting organized actually changes the way you lead? For years, I've taught productivity systems, OneNote, weekly planning, and dashboards. I've experienced firsthand how these tools transformed my own career—but this weekend, I finally found the words to explain why they work. In this episode, I'm sharing one of the biggest mindset shifts I've had in a long time: Systems don't just help you get organized. They create capacity. And that capacity gives you the mental space to notice patterns, ask better questions, make better decisions, and become a more intentional leader. In this episode, we'll talk about: Why organization isn't the ultimate goal How systems create mental capacity The leadership shift from having all the answers to asking better questions Why awareness is the foundation of better decision-making A simple challenge to help you create more capacity this week I'm also sharing an exciting update about a new way we'll be practicing these leadership habits together inside the Get Organized at Work Community through weekly Leadership Sprints. If you've ever felt like you're capable of more but stuck reacting to your day instead of leading it, I think this episode will resonate with you. Next Steps:1. Take the Leadership Operating System Audit - ➡️Leadership Operating System Audit Link 2. Join the Get Organized at Work Community and improve your score with us through weekly Leadership Sprints - 📱Join My Podcast Community and App for Professionals Remember: Getting organized isn't the destination. It's how we create the capacity to become the leaders we're capable of becoming. --- Resources 📋 Free Simple Task List: If you're feeling overwhelmed, download my free Simple Task List to capture everything in one place, organize your work, and identify your top 3–5 priorities (or even just 1–3 during especially busy seasons).  ➡️https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 🧠 Ultimate OneNote Hub: Ready to build your complete Leadership Operating System? My Ultimate OneNote Hub includes weekly, monthly, and annual dashboards, project management tools, leadership templates, meeting notes, goals, and everything you need to lead proactively instead of reactively. ➡️https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 📊 Leadership Operating System AuditCurious where you fall on the reactive vs. proactive leadership scale? Take my free Leadership Operating System Audit to discover your strengths, identify opportunities for growth, and receive personalized next steps. ➡️Leadership Operating System Audit Link If you enjoyed this episode, I'd love it if you followed the podcast and shared it with another leader who's ready to stop reacting and start leading with intention. Remember: Organization isn't the goal. Freedom is. --- CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Subscribe to my LinkedIn Newsletter: https://www.linkedin.com/build-relation/newsletter-follow?entityUrn=7459643636083896320 Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos   Additional Resources: 🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI 📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards 🎥Watch the
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  The Freedom Every Leader Is Really Looking For 29.06.2026 8min

  The Freedom Every Leader Is Really Looking For As we celebrate 250 years of independence this Fourth of July, I want to explore a different kind of freedom—the kind every leader is really looking for. Not freedom from work. Freedom from constant reaction. Freedom from carrying your to-do list around in your head. Freedom to leave work on time, be present with your family, and lead with intention instead of urgency. This week has been a real test of that for me. With sick kids, getting sick myself, and a shortened holiday work week, I found myself relying on my Leadership Operating System more than ever. It didn't prevent life from happening—but it helped me navigate the chaos with clarity. In this episode, I'm sharing the three questions I ask whenever life interrupts my plans and how simple leadership systems create the freedom to think clearly, prioritize what matters, and protect your energy. In this episode, you'll learn: Why freedom—not productivity—is the goal of effective leadership The difference between reacting to work and leading with intention The three questions I use to prioritize during overwhelming weeks How a Leadership Operating System helps you make better decisions under pressure Simple ways to create more freedom in your workweek Free Resources 📋 Free Simple Task List: If you're feeling overwhelmed, download my free Simple Task List to capture everything in one place, organize your work, and identify your top 3–5 priorities (or even just 1–3 during especially busy seasons).  ➡️https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 🧠 Ultimate OneNote Hub: Ready to build your complete Leadership Operating System? My Ultimate OneNote Hub includes weekly, monthly, and annual dashboards, project management tools, leadership templates, meeting notes, goals, and everything you need to lead proactively instead of reactively. ➡️https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 📊 Leadership Operating System AuditCurious where you fall on the reactive vs. proactive leadership scale? Take my free Leadership Operating System Audit to discover your strengths, identify opportunities for growth, and receive personalized next steps. ➡️Leadership Operating System Audit Link If you enjoyed this episode, I'd love it if you followed the podcast and shared it with another leader who's ready to stop reacting and start leading with intention. Remember: Organization isn't the goal. Freedom is. --- CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Subscribe to my LinkedIn Newsletter: https://www.linkedin.com/build-relation/newsletter-follow?entityUrn=7459643636083896320 Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos   Additional Resources: 🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI 📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://yout
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  You Know What Matters. So Why Are You Still Reactive? 22.06.2026 8min

  You Know What Matters. So Why Are You Still Reactive? The Missing Link Between Reactive and Proactive Leadership Most leaders know what matters. They know their priorities.They know they should review their goals.They know they should proactively plan their week. So why do so many leaders still feel overwhelmed, reactive, and stuck in firefighting mode? In this episode of Get Organized at Work, Kayla Fahey-Ahrndt shares a powerful shift in her leadership philosophy after reviewing results from the new Leadership Operating Score Audit. For years, she believed: Awareness + Intention = Proactive Leadership with drives Strategic Results But after working with leaders and analyzing assessment results, she discovered a missing ingredient: readiness. You'll learn: Why awareness alone doesn't create change Why leaders stay reactive even when they know what matters The hidden cost of constant busyness Why slowing down feels uncomfortable (but is often the key to moving faster) How to build evidence that creates lasting behavior change The connection between weekly planning, goal reviews, and proactive leadership If you're struggling with overwhelm, productivity, time management, leadership effectiveness, project organization, or staying focused on strategic priorities, this episode will help you understand what's really keeping you stuck. 🎯 Take the free Leadership Operating System Audit and calculate your Leadership Operating Score—a simple assessment designed to help you identify strengths, uncover gaps, and pinpoint where your current systems may be creating friction. CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Subscribe to my LinkedIn Newsletter: https://www.linkedin.com/build-relation/newsletter-follow?entityUrn=7459643636083896320 Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos   Additional Resources: 🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI 📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o Keywords: Leadership, Productivity, Time Management, Leadership Development, Project Management, Goal Setting, Weekly Planning, Proactive Leadership, Organizational Systems, Leadership Operating System
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  Most Leaders Don't Need Better Time Management. They Need These 5 Systems. 15.06.2026 12min

  Most Leaders Don't Need Better Time Management. They Need These 5 Systems. Are you struggling to stay organized at work despite trying every productivity tip and time management hack? In this episode of Get Organized at Work, we're taking a different approach. Instead of focusing on time management, we're exploring the five core systems every leader needs to operate proactively, reduce overwhelm, and stay focused on what matters most. You'll also complete the Leadership Operating System Audit and calculate your Leadership Operating Score—a simple assessment designed to help you identify strengths, uncover gaps, and pinpoint where your current systems may be creating friction. In this episode, you'll learn: ✅ The difference between a time management/discipline problem and a systems problem ✅ The 5 core leadership systems every professional needs ✅ How to improve project management, task management, and information organization ✅ Why leadership management is different from productivity management ✅ How proactive leaders consistently plan, review, and improve ✅ The simple formula behind proactive leadership The 5 Core Systems Covered 📌 Information Management System 📌 Project Management System 📌 Task Management System 📌 Leadership Management System 📌 Strategic Planning System If you've ever felt overwhelmed by competing priorities, scattered information, forgotten follow-ups, or constant firefighting, this episode will help you identify where your Leadership Operating System needs support. 🎁 Take the free Leadership Operating System Audit and download the Leadership Operating System Quick Start Guide: Leadership Operating System Audit Keywords leadership development, leadership systems, productivity for leaders, time management, project management, leadership operating system, proactive leadership, organization at work, manager productivity, leadership skills, workplace organization, strategic planning, task management, OneNote productivity, leadership habits, work organization   CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Subscribe to my LinkedIn Newsletter: https://www.linkedin.com/build-relation/newsletter-follow?entityUrn=7459643636083896320 Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos   Additional Resources: 🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI 📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o
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  (I'm Injured) When Life Interrupts Your Plans: The Real Purpose of a Productivity System 08.06.2026 10min

  When Life Interrupts Your Plans: The Real Purpose of a Productivity System After breaking my toe and losing a goal I'd been working toward for months, I was reminded of something important: the best systems aren't designed for perfect weeks—they're designed for real life. After unexpectedly breaking my toe and losing the opportunity to run a race I had been training for, I found myself reflecting on a question every leader eventually faces: What happens when life interrupts your plans? In this episode of the Get Organized at Work podcast, I'm sharing a personal story about disappointment, resilience, and the surprising role productivity systems play during life's unexpected detours. Most productivity advice focuses on doing more, working faster, and staying disciplined. But the real purpose of a great system isn't helping you perform during perfect weeks—it's helping you recover when things don't go according to plan. Whether you're navigating a project setback, a career challenge, a family obligation, burnout, or an unexpected life event, this episode will help you rethink what sustainable productivity really looks like. In this episode, you'll learn:• Why setbacks feel so disruptive to our goals and identity• The difference between discipline and resilience• How leadership systems reduce overwhelm during difficult seasons• Why weekly planning and project management matter most when life gets messy• How to create a productivity system that helps you get back on track faster Resources and next steps: 🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI 📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o   📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership):https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359   HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link 🛒Shop My Amazon Storefront CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Subscribe to my LinkedIn Newsletter: https://www.linkedin.com/build-relation/newsletter-follow?entityUrn=7459643636083896320 Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos   Keywords: productivity system, leadership system, sustainable productivity, work organization, leadership development, project management, weekly planning, goal setting, resilience, overcoming setbacks, productivity for leaders, OneNote organization, leadership habits, work-life balance, time management, recovering from disappointment, leadership operating system, personal productivity, professional development, overwhelmed at work
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  Fix Your Projects: The 4 Kanban Boards Every Leader Needs 01.06.2026 26min

  Fix Your Projects: The 4 Kanban Boards Every Leader Needs If your projects feel overwhelming, the problem may not be your workload—it may be your system. In this episode of Get Organized at Work, I'm continuing the "Fix Your" series by tackling one of the biggest challenges leaders face: managing projects, priorities, and workflows without feeling scattered or reactive. The truth is that not all work is the same. Strategic initiatives, individual projects, repeatable processes, and personal priorities each require a different approach. When everything lives on one giant to-do list, important work gets buried and leaders lose visibility. In this episode, I'm walking through the four Kanban boards I use to organize work, reduce mental clutter, and lead more proactively: ✔ Program Management Board (managing multiple projects)✔ Single Project Management Board✔ Process Kanban Board (workflow templates and repeatable systems)✔ Personal Kanban Board (my leadership dashboard) You'll learn: How to organize multiple projects without feeling overwhelmed The difference between project management and process management Why visibility is one of the most important leadership skills How Kanban boards help reduce decision fatigue Practical ways to improve project organization and workflow management How leaders can build systems instead of relying on memory Whether you're a healthcare leader, manager, director, project manager, or team leader, this episode will help you create a clearer system for managing your work and leading with confidence. 🎥 Watch the full tutorial:Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI 📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards Resources and next steps: 🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas   🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o 📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership):https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359   HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link 🛒Shop My Amazon Storefront CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Subscribe to my LinkedIn Newsletter: https://www.linkedin.com/build-relation/newsletter-follow?entityUrn=7459643636083896320 Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos   Keywords: Project Management, Kanban Board, Leadership Development, Microsoft Planner, Productivity Systems, Leadership Operating System,   Workflow Management, Get Organized At Work, Healthcare Leadership, Time Management, Leadership Skills, Project Organization, Leadership Dashboard
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  5 Signs You Need Better Organizational Systems at Work - Which One is Holding You Back? (Replay from March 2025) 25.05.2026 23min

  5 Signs You Need Better Organizational Systems at Work - Which One is Holding You Back? If your workday feels reactive, chaotic, mentally cluttered, or like you’re constantly trying to “catch up,” this episode is for you. In this rerun of one of the most impactful episodes of the Get Organized at Work podcast, Kayla Fahey-Ahrndt breaks down the hidden signs that your organizational systems at work may not actually be supporting you — even if you’re high-performing, motivated, and capable. You’ll learn how to recognize: cognitive overload at work invisible work and mental clutter why your to-do list never feels done the real cost of reactive workflows signs your leadership systems are breaking down how disorganization impacts stress, energy, and productivity practical ways to create systems that actually reduce overwhelm Whether you’re a healthcare leader, manager, working professional, entrepreneur, or busy working mom trying to stay organized, this episode will help you identify where the friction is happening — and how to build systems that create clarity, calm, and momentum. If you’ve ever thought:“I’m working hard… so why does everything still feel messy?”this episode will help you understand why. 🎧 Listen in for practical strategies around: organizational systems leadership systems time management task management productivity for leaders reducing overwhelm at work proactive planning workflow organization leader standard work creating structure that supports your brain Resources and next steps: 🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o 📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership):https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359   Keywords: organizational systems at work, productivity systems, overwhelmed at work, leadership organization, time management for leaders, reduce overwhelm, mental clutter, workflow systems, organization for professionals, proactive leadership, leader standard work, task management systems, working mom productivity, healthcare leadership, OneNote organization
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  Fix Your Energy: Systems to Stop Burnout and Protect Your Time as a Leader 18.05.2026 12min

  Fix Your Energy: Systems to Stop Burnout and Protect Your Time as a Leader Feeling exhausted, overstimulated, and constantly behind — even when you’re trying to stay organized? In this episode of Get Organized at Work, I’m sharing why the real productivity problem for most leaders and working professionals isn’t actually time management… it’s energy management. We talk about: Why traditional productivity advice often fails The hidden energy leaks draining your focus and motivation How meetings, constant context switching, and reactive work create burnout The “50% meeting rule” and why protecting your calendar matters Systems to proactively manage your mental, emotional, and physical energy How to rebuild your energy when you feel depleted Why organized leaders think differently about productivity Creating workflows, routines, and boundaries that actually support your life I’m also sharing practical leadership systems I use inside my weekly planning process, Leader Standard Work, OneNote Hub, Microsoft Planner workflows, and proactive scheduling strategies that help reduce overwhelm and decision fatigue. If you’ve been feeling tired, reactive, overstimulated, or stuck in survival mode — this episode will help you reset and build systems that support sustainable success. 📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership):https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359 Resources and next steps: 🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o 📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership):https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359   HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link 🛒Shop My Amazon Storefront CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals 🗞Get My Newsletter Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos Keywords energy management for leaders, burnout prevention, leadership productivity, time management for professionals, organized leadership, how to stop feeling overwhelmed, systems for leaders, proactive leadership, Leader Standard Work, OneNote productivity, Microsoft Planner workflow, work-life balance, leadership podcast, productivity systems, workplace burnout, energy management vs time management
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  The Tool Isn’t the Problem: Why Most Professionals Still Feel Overwhelmed 11.05.2026 12min

  The Tool Isn’t the Problem: Why Most Professionals Still Feel Overwhelmed Do you feel overwhelmed at work even though you’ve tried every productivity app, planner, or organization tool out there? In this episode of the Get Organized at Work podcast, healthcare leader and systems expert Kayla Fahey-Ahrndt shares a powerful realization after leading a Microsoft Teams and leadership systems workshop: the tool usually isn’t the problem. Most professionals think they need: another productivity app a better task manager more tech tutorials or the perfect digital planner …but what they actually need is a proactive system that creates visibility, clarity, and reduced mental overload. Kayla dives into: why organization without intention still creates chaos the hidden mental load professionals carry every day why your brain should not be your task manager how proactive leaders build “second brain” systems the difference between reactive vs proactive leadership how to reduce overwhelm at work with intentional workflows why dashboards, OneNote, Planner, and visual systems work when paired with the right mindset and how to stop relying on memory to manage your work and life If you’ve ever felt: mentally scattered reactive all day overloaded by meetings, emails, and follow-up or frustrated that productivity systems never seem to “stick”… this episode will completely shift the way you think about organization and leadership. Plus, Kayla shares details about her upcoming live community workshop where she’ll walk through the major cogs of an intentional work operating system and help professionals build systems that actually reduce overwhelm in real life. --- ✨ 📢Want to go deeper? Join the Get Organized at Work Community where the Ultimate OneNote Hub is included, and join our upcoming live webinar on Leadership + Q&A - 📅Tuesday, May 12th at 5pm Central. Inside my Get Organized at Work community, I’m hosting a live workshop this Tuesday where we’re going to actually BUILD the core cogs of your work operating system together. We’re going to walk through: the major buckets I think every professional needs how to get work out of your head how to define your systems and how to create visibility around your priorities so you feel more grounded and less reactive at work. So if you want support, accountability, and practical systems you can actually use in real life…I would absolutely love to have you inside the community. -- Resources and next steps: 🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o 📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership):https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359   HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link 🛒Shop My Amazon Storefront CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals 🗞Get My Newsletter Follow me on LinkedIn: https://www.linkedin.com/
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  Fix Your Week: How to Plan Your Week as a Leader (Weekly Dashboard System) 04.05.2026 11min

  Fix Your Week: How to Plan Your Week as a Leader (Weekly Dashboard System) You know that feeling when your week just… happens to you? Meetings, emails, interruptions—and suddenly it’s Friday and you’re wondering what you actually accomplished. In this episode, I’m walking you through exactly how to fix your week using a simple Weekly Dashboard system I use inside my OneNote Hub. This is the system I rely on as a healthcare leader, working mom of three, and business owner to stay focused, proactive, and organized—without constantly rewriting my to-do list or starting over every day. We’re not just talking about weekly planning…We’re building a system that helps you actually lead your week. Inside this episode, you’ll learn: How to plan your week without feeling overwhelmed A simple weekly reset routine that actually works How to stop reacting to your calendar and start leading your priorities My Weekly Dashboard method (step-by-step) How to reduce decision fatigue and mental clutter at work Why your to-do list isn’t the problem—and what to fix instead If your weeks feel chaotic, reactive, or scattered, this episode will give you a clear, simple structure you can start using immediately. 🎁 FREE DOWNLOAD: Fix Your Week Grab your Weekly Dashboard Reset and start using this system today:👉 https://kayla-fahey-ahrndt.myflodesk.com/weeklydashboard 💻 Want the full system? If you want this fully built out and ready to use, check out my Ultimate OneNote Hub, where I walk you through:✔ Weekly Dashboard✔ Monthly check-ins✔ Project + task management✔ Leader Standard Work 👉 https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🩵 Let’s Connect If this episode helped you, share it with a colleague or leader who feels overwhelmed at work—and don’t forget to follow the podcast for weekly strategies on leadership, organization, and productivity. Resources and next steps: 📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas 🎥 Watch the Monthly Check-In Dashboard tutorial in my OneNote Hub: https://www.youtube.com/watch?v=JRdFQJsa0WM 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o 📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership):https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359   HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link 🛒Shop My Amazon Storefront CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals 🗞Get My Newsletter Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos Keywords weekly planning, how to plan your week, weekly reset routine. organize your week. time management for professionals. productivity for leaders, weekly planning system, how to be more productive at work, reduce overwhelm at work, leader standard work, weekly dashboard, how to stop feeling behind, work organization tips, working mom productivity, one note productivity system
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  Fix Your To-Do List: The Simple Task System for Busy Professionals Who Feel Overwhelmed 27.04.2026 9min

  Fix Your To-Do List: The Simple Task System for Busy Professionals Who Feel Overwhelmed Are you constantly rewriting your to-do list, forgetting tasks, or feeling overwhelmed before your workday even starts? In this episode of Get Organized at Work, we’re kicking off the Fix This System series by tackling one of the biggest productivity challenges professionals face: a to-do list that just doesn’t work. If your tasks are scattered across emails, notes, and your brain, it’s not a time management problem—it’s a system problem. Today, I’m walking you through a simple task management system you can start using immediately to: Organize your to-do list at work Stop feeling overwhelmed by too many tasks Keep track of projects and priorities Reduce decision fatigue Actually follow through on what matters most This realistic and flexible system is designed for busy professionals, leaders, and working moms who want to stay organized at work without complicated tools or constant list rewriting. 🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 🎥If you’re ready to take this to the next level, my Ultimate OneNote Hub walks you step-by-step through building a complete system for your tasks, projects, and leadership workflow. Here it is on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas 📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate ✨ What You’ll Learn in This Episode: Why traditional to-do lists don’t work The biggest mistakes people make with task management How to organize tasks into a simple, clear system How to prioritize your work without overwhelm A realistic daily workflow that actually works 🔁 This episode is part of the Fix This System series, where we simplify and streamline the systems you use every day at work. Next up: Fix Your Week 👀 🎧 If this episode helped you, share it with a colleague or friend who needs a better system at work!   Keywords: to do list system, task management system, how to organize tasks at work, productivity for busy professionals, how to stop feeling overwhelmed at work, simple productivity system, organize your work, time management tips for professionals, leadership productivity, task organization methods, reduce overwhelm at work, how to prioritize tasks, how to organize your to do list at work. best to do list system for busy professionals, how to manage too many tasks at work, simple task system for working moms, how to stop rewriting your to do list
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  Unplanned Work Is Stealing Your Time: How to Make It Visible with Kanban Boards 20.04.2026 8min

  Unplanned Work Is Stealing Your Time: How to Make It Visible with Kanban Boards Are you constantly feeling behind at work—even when you have a plan?Like your day gets hijacked by emails, meetings, and “urgent” requests you didn’t see coming? 👉 The problem might not be your productivity…👉 It might be unplanned work. In this episode of Get Organized at Work, we’re diving into how unplanned work is stealing your time—and more importantly, how to take back control using a simple, visual system: Kanban boards. You’ll learn how to: Identify and track unplanned work (the hidden time thief) Understand why you feel reactive instead of proactive Use a Kanban board (To Do, Doing, Done) to make your work visible Categorize your work (unplanned, maintenance, business requests, team improvements) Create better focus, prioritization, and leadership clarity Integrate this system into your Ultimate OneNote Hub or Microsoft Teams Planner This episode is especially powerful for healthcare leaders, managers, and busy professionals who are juggling competing priorities and want a more proactive, organized workflow. ✨ Plus—inside my Get Organized at Work Community app, I’m sharing a plug-and-play Kanban board templates that work in Microsoft Planner and can be linked to Micorsoft OneNote, recreated in a Loop Kanban Board, or in any other kanban board app to help you implement this immediately. 🔗 Community & Kanban System Links 👉 Join the Get Organized at Work Community & get my Microsoft Planner Kanban Board e-book for free: https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359🔗Grab the "Get Organized at Work with Microsoft Planner: The Kanban System for Clear, Strategic, and Visible Work" E-Book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards👉 🎥Watch the YouTube walkthrough "Microsoft Planner Tutorial - How to Create a Kanban Board for Project Management"  https://www.youtube.com/watch?v=NUzPfuFZsps&feature=youtu.be 📕* Making Work Visible book *Amazon affiliate link. 🩵 Let’s Connect If this episode helped you, share it with a colleague or leader who feels overwhelmed at work—and don’t forget to follow the podcast for weekly strategies on leadership, organization, and productivity. Resources and next steps: 📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas 🎥 Watch the Monthly Check-In Dashboard tutorial in my OneNote Hub: https://www.youtube.com/watch?v=JRdFQJsa0WM 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o 📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership):https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359   HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link 🛒Shop My Amazon Storefront CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals 🗞Get My Newsletter Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos Keywords unplanned work, Kanban board, productivity for leaders, time management at work, how to get organized at work, leader st
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  The Monthly Check-In to Get Back on Track at Work (How Organized Leaders Build Self-Awareness and Intention) 13.04.2026 12min

  The Monthly Check-In to Get Back on Track at Work (How Organized Leaders Build Self-Awareness and Intention) Feeling behind at work—even when you’re busy all day? It might not be your workload… it might be a lack of intentional reflection. In this episode of Get Organized at Work, Kayla Fahey-Ahrndt walks you through the monthly check-in process that organized leaders use to build self-awareness, clarity, and intention in their work and life. Instead of reacting to tasks and staying stuck in overwhelm, this simple monthly reset helps you step back, evaluate your progress, and move forward with purpose. Kayla shares her exact Monthly Check-In framework from her Ultimate OneNote Hub, including how to: Reflect on your performance and energy over the past month Review personal, professional, and team goals Identify what’s working (and what’s not) Reset your priorities and focus for the next month Let go of what no longer serves you If you’ve been feeling stuck, scattered, or constantly reacting at work, this episode will help you create space to think, lead yourself, and take back control of your time and energy. 🎥 Want to see this in action?Check out the full YouTube tutorial linked here where Kayla walks through her Monthly Check-In dashboard step-by-step inside her OneNote system.  💻 Ready to go deeper?Join the Get Organized at Work community for access to templates, systems, and live coaching to help you become a more proactive, organized leader. ➡️https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359 Resources and next steps: 📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas 🎥 Watch the Monthly Check-In Dashboard tutorial in my OneNote Hub: https://www.youtube.com/watch?v=JRdFQJsa0WM   🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o 📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership):https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359   HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link 🛒Shop My Amazon Storefront CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals 🗞Get My Newsletter Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos Keywords monthly check in, monthly reset routine, productivity system, self awareness at work, intentional living, leadership development, time management for leaders, organized leader, reduce overwhelm at work, work organization tips, goal setting and reflection, professional development habits, OneNote organization, leader standard work, weekly and monthly planning, proactive leadership, personal productivity system, how to stay organized at work
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  Why Your Work Isn’t Getting Recognized (NASA’s Artemis 2 Mission Just Proved This) 06.04.2026 11min

  Why Your Work Isn’t Getting Recognized (NASA’s Artemis 2 Mission Just Proved This) NASA’s Artemis II mission just changed how they’re communicating its value—and it’s a leadership lesson every professional needs to hear. In this episode, we break down what shifted in NASA’s messaging, why the value was always there but not clearly communicated, and how you can apply this exact approach to your own work. If you’ve ever felt like your work isn’t being recognized, understood, or supported, this episode will show you how to clearly communicate your impact using a simple Value & Impact framework. Learn how to articulate ROI, highlight risk mitigation, and connect your work to strategic goals so leaders and stakeholders truly see your value. Whether you’re leading projects, managing teams, or working toward your next promotion, this is a must-listen for improving executive communication and leadership presence. ✨ 📢Want to go deeper? Join the Get Organized at Work Community where the Ultimate OneNote Hub is included plus immediately gain access to my 6 module Get Organized at Work Blueprint Course. ➡️https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359 Resources and next steps: 📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o 📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership):https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359   HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link 🛒Shop My Amazon Storefront CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals 🗞Get My Newsletter Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos   Keywords: leadership communication, communicating value at work, executive presence, project management leadership, stakeholder communication, ROI in leadership, career growth, leadership strategy, OneNote organization system, leader standard work
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  You Don’t Need Another Productivity App — You Need a System That Connects Everything at Work 30.03.2026 9min

  You Don’t Need Another Productivity App — You Need a System That Connects Everything at Work Are you using multiple productivity tools at work—but still feeling overwhelmed, reactive, and scattered? In this episode of Get Organized at Work, we’re diving into the real reason your organization system isn’t working—and it’s not because you need another app. If you’re juggling Outlook, Microsoft Teams, Planner, and OneNote but still feel like nothing is truly connected, this episode will help you understand why—and what to do instead. You’ll learn: Why productivity tools alone don’t solve overwhelm The hidden cost of disconnected systems at work What it actually means to have a “connected workflow” How to start building a centralized system that supports proactive leadership If you’re ready to move from reactive to grounded and finally feel in control of your work, this episode is for you.   ✨ 📢Want to go deeper? Join the Get Organized at Work Community where the Ultimate OneNote Hub is included, and join our upcoming live walkthrough + Q&A - 📅Tuesday, March 31st at 5pm Central   Resources and next steps: 📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o 📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership):https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359   HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link 🛒Shop My Amazon Storefront CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals 🗞Get My Newsletter Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos --- Keywords: productivity system, OneNote workflow, Microsoft Teams organization, Outlook task management, Planner workflow, leader standard work, time management for leaders, organization at work, reduce overwhelm at work, digital organization system