Your Time, Your Way

Épisodes

• 
  Your To-Do List Is Hiding the Truth About Your Time. 26.07.2026 14min

  What drives your day? Your calendar or your to-do list? Or perhaps your boss? The answer to that question will determine whether you are or will be productive each day.  Links: Email Me | Twitter | Facebook | Website | Linkedin   Learn more about the Time Sector System here Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived Plan Your Week With Me: The Weekly Planning Matrix. The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl’s YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack  The Working With… Podcast Previous episodes page   Script |426 Hello, and welcome to episode 426 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show.  If you were to look at the paper planners of the 1980s and 1990s, you would instantly see they were all built around your calendar. Some of the more sophisticated planners had a to-do list and a place to keep notes. Most were just a vertical list of times and the day’s date with a small area at the bottom for notes.  And there was a reason for that. People working in the 20th century understood that no matter what you wanted to do each day, it would require time.  Dropping your kids off at school likely involved a twenty-minute detour on your regular commute. Restocking your paper-clip box would require you to walk to the stationery cupboard to fill it, another ten minutes, and then there was all the travelling around to meet people. (No Teams or Zoom in those days). Needs drove how we managed our time, and your diary was the only tool that could prevent you from overloading yourself. You could see in an instant whether you could sit down and type out the report or proposal. Because, given that there were no smartphones or tablets, and laptops were prohibitively expensive, you also had to be in the right place in order to do much of your work. I fondly remember the days when I left work at the end of the day, and there was no way a client, colleague or boss could contact me until I arrived for work the next day. My work Email was only on my work desktop, and that was in the office.  Now, somewhere along the timeline, those barriers have been broken down. Your work can, and does, follow you home.  I recently saw a before-and-after picture of people sitting around a resort swimming pool in the 1990s and one in the 2020s.  In the 1990s, people were sitting around the pool talking or reading a book. In the 2020s, people were staring at their phones. No talking, no books. Just eyes glued to a screen.  It’s quite sad really to see. It’s also why your clients, colleagues and bosses are on holiday with you.  If you’re carrying your work life on your phone, then there’s no escape at all. It would require a superhuman effort to avoid occasionally looking at your emails and messages. I know some people can do it; most cannot.  Today’s episode is about how to put your calendar back to where it belongs: being your primary productivity and time management tool.  So, to get us started, let me hand you over to the recently returned Mystery Podcast Voice for this week’s question.  This week’s question comes from Judy. Judy asks, Hi Carl, I’ve heard you say many times that your calendar should be your primary productivity tool. I really struggle with that because I have so many tasks to do, and so I find myself beginning and ending my day in my task manager. Do you have any suggestions on how to make my calendar my primary focus? Hi Judy, thank you for your question. There is a problem with task managers today, and that is their sophistication.  Before we went digital, if you used a to-do list, you needed to handwrite it each day. While this may not have been very convenient, it forced you to only write out the tasks that needed to be done.  Remembering to watch a TV show or read a newspaper artic
• 
  How to Protect Your Most Important Work When Everything Goes Off Plan 19.07.2026 13min

  The legendary American Football coach, Vince Lombardi, said: “It’s not whether you get knocked down, it’s whether you get up."  Now that’s true in American Football, and it’s also true in life.  No matter how well you plan your day or your week, your plan will inevitably get attacked by outside influences.  A disorganised, reactive boss, a tired son or daughter who won’t get out of bed in the morning, a traffic jam on the way to an important meeting, or your accountant telling you that you need to pay a big tax bill.  These are all sudden, impossible to plan for attacks on your carefully planned day.  Having a plan is one part of a productive day. Having an arsenal of tools to defend your plan is another. And it’s that part that most people never prepare for.  In this week’s episode, I will share with you a few ideas that will help you defend your plan and show you how to get back on track if you are prevented from following it through.  Let’s go. Links: Email Me | Twitter | Facebook | Website | Linkedin   Learn more about the Quiet Productivity Method here Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived Plan Your Week With Me: The Weekly Planning Matrix.   The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl’s YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack  The Working With… Podcast Previous episodes page   Script |425 Hello, and welcome to episode 425 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show.  Whenever I ask a client how their week went, most answers are negative.  They usually go something like: “Well, it started well. I got everything I wanted done on Monday and Tuesday completed, but then I had to suddenly go out to see a customer on Wednesday morning, and that just threw me off track. I didn’t get back to the office until 4ish, and then I had to report back to my boss. That went on until 6:00 pm. Argh! It was a disaster”  Well, was is a disaster?  Perhaps not. All it was was one day out of five that did not go as planned.  It’s possible that a day like this will have put you behind on your plan for the week. It could also mean that getting everything you want done that week will no longer be possible. But that does not necessarily mean it’s become a disaster.  The issue really is not preventing things from going wrong; that would be a challenge beyond almost everyone. Instead, the focus should be on recovering from an unexpected event or interruption to minimise the damage to your plan.  And in this week’s episode, I will share a few ideas to help you quickly get back on track after one of these inevitable, unexpected events. But before I do that, I’d like to hand you over to the Mystery Podcast Voice for this week’s question, but sadly, once again, she’s sunning herself in a resort somewhere, so I’m afraid it’s me reading out the question again.  This week’s question comes from Will. Will asks, “ Hi Carl, I’ve finally become consistent with my weekly planning (thank you for the tip about doing it on a Saturday morning). My problem now is when I look at my plan at the end of the week, I’ve got practically none of it done. There’s always some emergency that throws me off my plan. How do I get myself to stay on track?” Hi Will,  Thank you for your question.  Now, the first thing I would tell anyone is not to go for perfection. If you have ten things that you plan to get done over the next seven days but only manage to do seven, I would say that was a pretty good week.  You did seven important things that you wanted to do. That’s a 70% success rate. I’d take that.  The reality is you are unlikely to ever hit 100%. I know I never have; in fact, I don’t think I’ve ever met anyone who has.  There are just too many things that can happen that will throw you off track. Plus there’s the h
• 
  You Don’t Need More Time. You Need Fewer Choices. 12.07.2026 13min

    Socrates, that wise philosopher of the 5th century BC, said: "The secret of happiness, you see, is not found in seeking more, but in developing the capacity to enjoy less." And the consensus across the centuries has always been clear: happiness isn't a destination you reach by wanting or accumulating more, but a state of mind achieved by reducing what you want. This week, I’m exploring the common problem of wanting to do more and more, yet never finding the time to do what you want.  Links: Email Me | Twitter | Facebook | Website | Linkedin   Learn more about the Perfect Week Calendar Learn more about the Quiet Productivity Method here Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived   The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl’s YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack  The Working With… Podcast Previous episodes page Script |424 Hello, and welcome to episode 424 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show.  One of the most common questions I get asked is: How do I find the time to do everything I want to do?  And as David Allen said in his book Getting Things Done, you can do anything you want, but not everything.  In other words, you can do all the things you want to do, just not all at once.  This is a problem all humans have faced since the dawn of time: we are limited by the number of hours we have each day.  And before we acknowledged time and dates, we were still limited by daylight hours and the need to sleep.  In many ways, truly understanding that we will always be limited by time is the first step to discovering peace and happiness.  I remember many years ago having an argument with a colleague about why the iPhone’s constraints were better than Android’s lack of constraints. This was back in the day when you really didn’t have many options for what you could add to an iPhone’s home screen. The date and time, design, and colours were fixed, and the apps you downloaded were presented as Apple allowed them to be.  Android phones, on the other hand, let you download widgets, move your app icons wherever you wanted, and install thousands of different themes.  What was interesting is that my colleague was always fiddling with his phone. Never being happy with the way his home screen looked.  I had no choice. Which meant I wasn’t fiddling with my phone all the time, trying to find the perfect setup and design. I was therefore happy with what I had.  Funnily enough, now that Apple does give us more choice as to how our phone home screens look, I do waste a lot of time trying to find the right colour combinations and layouts. (And I’m still not happy with it!) So with that said, let me hand you over to the Mystery Podcast Voice for this week’s question: This week’s question comes from Scott. Scott asks: Hi Carl, I have a lot of things I want to do, such as learning to play the guitar, reading more books, and taking my kids out on the weekend. Yet I never have time to do any of these, and when I do, I’m so exhausted that all I want to do is sit and watch TV. It’s so frustrating. Do you have any ideas on how to fit all these things into my week? Hi Scott, thank you for your question.  I’m not sure whether you have completed the “Perfect Week” calendar exercise yet, but I would recommend it.  This is an exercise where you take a blank weekly calendar and map out all the things you want to do each week by when you will do them.  Start with your personal life, then add your professional life. I will put a link in the show notes to a video I did on this.  This exercise tells you whether you are being overambitious. You will quickly see if what you want to do is realistic, impossible, or somewhere in between.  What most people find when they do this exercise is that they are
• 
  How to Keep Going When the Motivation has Gone 28.06.2026 15min

  You may have come across the quote: “Motivation gets you started, but discipline keeps you growing." By John C. Maxwell, the author and leadership mentor.  Motivation is an interesting concept. It’s often required to get things started, but if you only rely on your motivation to do something, particularly if that something is not easy or particularly enjoyable, it won’t keep you going.  This week, we’re looking at how to use motivation to develop the right habits that will keep you consistent.  Links: Email Me | Twitter | Facebook | Website | Linkedin The 2026 Summer Sale page The COD Productivity Method  Learn more about the Quiet Productivity Method here Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl’s YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack  The Working With… Podcast Previous episodes page Script |423 Hello, and welcome to episode 423 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show.  One of the consequences of writing a journal every morning is that you come up with a lot of ideas about how you would like to change your life or the way you work. And many of those ideas can motivate you to try something new.  That could mean reading a real book every evening instead of watching TV or scrolling through the news and social media. Or perhaps to go out for an evening stroll after work, or plan your day the evening before, so you can enjoy a more relaxing evening. All seemingly easy to do.  And then you decide to do it. The first day is easy, the second a little less so and by the time you get to the end of the week, you’ve lost all motivation and picking up a book or going outside for a walk feels like the last thing you want to do after such a hard day. So you skip it. It’s only one day, it can’t do any harm, can it? And then the next day you don’t do it, and the day after that and so on. Eventually, that great idea you had about changing a bad habit has ended up in the pit of tried-but-forgotten great ideas.  It happens to all of us. It doesn’t mean that there’s anything wrong with you; all it means is that you’re relying on one of the most overrated ways to change something, motivation.  Motivation is fleeting; it never lasts, and it hates reality. It’s also affected by the quality of your sleep, how distracted you are, and your overall mood. It’s a very unreliable friend.  Great at encouraging you to get started, but terrible at keeping you going when things get difficult.  The good news is there is a more reliable way to make changes, but the bad news is you may need to initially feel uncomfortable. Yet it’s worth it.  So, with that said, let me hand you over to the Mystery Podcast Voice for this week’s question.  This week’s question comes from Fran. Fran asks, Hi Carl, what do you do when you don’t have the motivation to do what you have planned to do?  Hi Fran, thank you for your question.  To answer your question directly, I don’t rely on motivation. I remember the days when I smoked, and almost every night, when I went to bed, I would motivate myself not to smoke the next day.  Thinking about that now, it’s funny, because as I was “motivating” myself, I was smoking my last cigarette of the day. “No, I won’t smoke tomorrow!” Then, when I woke up in the morning, I would make my coffee, then go outside for my first cigarette of the day.  Where was my motivation when I needed it most? It wasn’t there.  In the end, I finally quit smoking by removing all temptation from the house and not carrying any money with me when I went out. Just my travel card and a lunchbox. It was tough, but after a couple of weeks, the habit was disappearing, and by the end of the month, I could not imagine smoking again.  I’ve seen this time and time ag
• 
  How to Stop Interruptions. 21.06.2026 13min

  Zig Ziglar said, “Lack of direction, not lack of time, is the problem. We all have 24 hours a day” When you know where you are going and what you want, you will often find that time will take care of itself. Yet when we have no direction, no idea of what we want, and allow other people to dictate what we do and when, that’s when time, or rather a perceived lack of it, becomes the issue.  Today, we’re looking at how to discover our direction and decide what we actually want.    Links: Email Me | Twitter | Facebook | Website | Linkedin   The COD Productivity Method  Learn more about the Quiet Productivity Method here Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl’s YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack  The Working With… Podcast Previous episodes page   Script |422 Hello, and welcome to episode 422 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show.  One of the first exercises I ask people to do in many of my training programmes is to establish their Areas of Focus.  There are eight areas that we all share. These are: Family and relationships. Career or business Health and fitness Finances Lifestyle and life experiences Self-development Spirituality Life’s purpose The exercise has you define what each of these means to you, and then identify any recurring tasks that will help keep them in balance so that you are living your life based on what you have identified as important to you.  The thing about your areas of focus is that, while we all share the same eight areas, how we define and prioritise them will differ.  This also changes depending on where you are in life. For someone who has retired, career or business will likely drop in priority and lifestyle and life experiences may move up.  Yet the power of knowing what your areas of focus mean to you is in how they help to give you direction and purpose.  This week’s question is about how to maintain that balance when competing demands outside of your control clash with your own priorities. So, let me now hand you over to the Mystery Podcast Voice for this week’s question.  This week’s question comes from Annie. Annie asks, hi Carl. I use the Time Sector System, and for the most part it works brilliantly. The problem I have is that my boss and sometimes my family keep demanding my help with things that are not my priority. How can I stay on track with the things that are important to me?  Hi Annie, thank you for your question.  This can be very frustrating, particularly if you have spent time establishing what is important to you, yet other people keep trying to pull you away from doing the things you want to do. This is where having some structure built into your week can help.  Let’s say that health and fitness is high up on your priority list and that you have chosen to exercise three times per week.  From that, you can pick your exercise days. These could be Monday, Wednesday and Friday, for example.  The first step would be to lock these “dates” on your calendar. Then make sure they are non-negotiable.  For instance, when I was a teenager, I was a competitive 800- and 1,500-metre runner. I was a member of an athletics club and our training days were Tuesday and Thursday evenings and Sunday mornings. Those days and times were non-negotiable. I would never miss a training session. My social life, as well as studying for my exams, were built around these days.  Pretty soon, everyone in my family circle, as well as teachers, knew that on Tuesday and Thursday nights and Sunday mornings, I would not be available for anything. I was training.  Many years later, when I went to university, I did night school. Our lecture times were Tuesday and Thursday night, 6:00 to 9:00 pm.  I was wo
• 
  How to Build a Plan That Actually Bends 14.06.2026 14min

  "A million dollars a shot is my price. But I only take one a year. The rest of the time I maintain my skills." That was Francisco Scaramanga, the villain in The Man With the Golden Gun, played by the superb Christopher Lee. Who, interestingly, was a cousin of James Bond creator Ian Fleming and a regular golfing partner of his. Now, while I certainly wouldn’t recommend following Scaramanga’s career path, there’s a valuable lesson in that line. The reason Scaramanga could ask such a high price was not because he worked all the time. It was because he spent most of his time practising, refining, and maintaining his skills so that when the moment came, he could perform at an exceptional level. And that brings us to this week’s question, which is all about developing, and more importantly, maintaining, your skills at managing your work and your time.   Links: Email Me | Twitter | Facebook | Website | Linkedin   The COD Productivity Method  Learn more about the Quiet Productivity Method here   Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl’s YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack  The Working With… Podcast Previous episodes page   Script |421 Hello, and welcome to episode 421 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show.  There’s a belief, held by many, that becoming better at time management and productivity is something you learn once and then you’re set.  Or all you need to do is buy the latest productivity tool and all your struggles disappear.  Hahaha, it’s not quite so easy.  Theoretically, it may be possible to add a new app or use a new process for getting your work done. Unfortunately, life doesn’t fit perfectly into the little boxes we create. There’s always something different or new.  This is why the idea of plotting out every minute of your day on your calendar doesn’t work in practice.  Simple, natural things are not always predictable. You don’t know when you will need a bathroom break, or if a colleague asks you a question, or perhaps you spill your coffee all over your desk.  If any of these things happen when you have carefully mapped out every minute of your day, your day is ruined.  The missing pieces are flexibility and practice, and that is where this week’s question comes in.  So, let me now hand you over to the Mystery Podcast Voice for this week’s question.  This week’s question comes from Kathy. Kathy asks, Hi Carl, I’ve recently taken your Time Sector System course and loved it. One thing that’s worrying me, though, is that no matter how well I plan my week, by Tuesday, my whole plan is ruined. Do you have any tips on staying on plan when things become hectic? Hi Kathy, thank you for your question.  This is a common discovery. Once you know the theory, putting it into practice can show up bumps in the road that cause problems.  One of the first problems people face is changing habits. If, for instance, you’ve never planned a week or a day, getting into the habit of consistently doing so is hard.  After all, you’ve spent most of your life so far without having a plan; skipping a daily or weekly planning session isn’t going to cause too many problems.  Yet when you are building your system, it’s that skipping that causes a problem. The more times you don’t do it, the longer it will take you to build the essential habits.  The goal is to use your new knowledge automatically. When you’re processing your inbox, you instinctively know what to do. It’s like there’s a voice in your head asking the three questions: What is it? What do I need to do with it? When will I do it? When you start, asking these questions can be slow. You’re naturally thinking too much. But when you’ve done it consistently for a few weeks,
• 
  How to Get Started With COD 07.06.2026 13min

  “In baseball, my theory is to strive for consistency, not to worry about the numbers. If you dwell on statistics, you get shortsighted; if you aim for consistency, the numbers will be there at the end.” That was Tom Seaver, an outstanding baseball player. And it points to an important factor in managing your time and being productive.  And it’s a single word: Consistency.  Links: Email Me | Twitter | Facebook | Website | Linkedin   The COD Productivity Method  Learn more about the Quiet Productivity Method here   Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl’s YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack  The Working With… Podcast Previous episodes page   Script | 420 Hello, and welcome to episode 420 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show.  There seems to be a consistency crisis. If you were to analyse anyone who has been successful at anything, you would find that, hidden behind that success, lies a high degree of consistency in following the basics.  Last week, I talked about your standards. Setting your standards and staying true to them. Well, a close relation to your standards is consistency.  Yet, consistency is hard. It’s boring, and your brain is often your worst enemy. It tells you that you’re tired; you can take a rest. Or you can skip today. You’ve been busy; it’s okay.  But it’s not okay. Not if you want to develop your consistency. So how can you stay consistent, even on your worst days? That’s what we’re looking at today.  So, to get us started, let me hand you over to the Mystery Podcast Voice for this week’s question. This week’s question comes from Stephan. Stephan asks, “Hi Carl, I’ve been following the COD system for almost a year now, and I know it works. Most days I do well. I collect, and I organise. But I am not consistent. What can I do to get consistent organising and planning my days? Hi Stephan, thank you for your question.  Now, before we begin, I am not going to advocate that you turn yourself into a non-communicative monk. There does need to be some flexibility. Yet to succeed at anything, you will find that, somewhere in the mix, something needs to be done consistently.  Something in the quote I began this podcast with from Tom Seaver jumped out at me. The line was: “If you aim for consistency, the numbers will be there at the end.” I know from experience and from feedback from those who have taken my Email Mastery course that if you consistently spend 30 minutes or more on your actionable emails, your email will never get out of control.  The numbers take care of themselves.  This means when you plan your day, you ask yourself where you will find time for communications.  Managing your communications is not about the number of messages you get. We all get too many. There are messages that need answering, messages for information we should read, and a lot of messages we can ignore and delete.  But, when you begin the day, you have no idea how many you will get and of what type they will be. This means you cannot plan for the number or type of message that needs to be replied to. Numbers don’t count. Yet, if you know each day that you will spend at least 30 minutes on them, it’s unlikely you will ever have an out-of-control inbox.  Some days you will clear them; other days, you won’t. But as long as you’re consistent, the numbers will stay low.  Your consistency will take care of the numbers.  When it comes to COD, that’s the collect, organise and do framework. The only area that needs deliberate consistency is the organising.  You see, once you have established your UCT (Universal Collection Tool), you will naturally collect everything that needs to be collected. And if you have that set up prope
• 
  Why Your Standards Matter and How Arsenal Won the Premier League. 31.05.2026 13min

  If you follow the English Premier League, you will know that Arsenal won the Premier League title a couple of weeks ago.  It’s been a tough 6-year journey for their manager, Mikel Arteta, but what stood out is that no matter how hard things got, Arteta stuck to the standards he set at the club and, more importantly, focused on following his plan.  He knew that to take Arsenal back to the top, there had to be a plan, and to ensure the plan was followed, standards needed to be set. In this week’s episode, we’re looking at how your standards matter and why having a plan to fall back on will always give you clarity, focus and make better decision-making easier.   Links: Email Me | Twitter | Facebook | Website | Linkedin   Learn more about the Quiet Productivity Method here Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl’s YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack  The Working With… Podcast Previous episodes page Script | 419 Hello, and welcome to episode 419 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show.  If you’ve followed me for any length of time, you will know I have written and spoken a lot about having standards.  Standards for how Long it takes you to respond to emails and messages, and how you manage your calendar, for example.  It’s the standards you set for yourself that will ensure that you do the right things day after day. That if things go wrong, you have something to fall back on that feels familiar and keeps you doing the right things.  My communication standard is to respond to emails within 24 hours. This means that no matter how busy I am, if I have an actionable email I have not responded to that is approaching the 24-hour limit, I will do whatever it takes to respond, even if that means working a little extra time at the end of the day.  This week’s question is related to these approaches. So to get us started, let me hand you over to the Mystery Podcast Voice for this week’s question. This week’s question comes from Sonya. Sonya asks, Hi Carl, I love COD and the Time Sector System. Both have really helped me to get much more focused on what matters to me. But what frustrates me is that I still have too many days when I procrastinate and don’t get what I want done. How do you stay so consistent?  Hi Sonya, thank you for your question. As I alluded to, it comes down to the standards you set for yourself. I know that sounds easy, and I know it is not, but the standards you set are what help you push through when you are not in the right frame of mind to do what needs to be done.  Let me explain.  It can be very tempting, when you have just finished reading a book or have taken a course, to be full of enthusiasm to change things.  And that’s not a bad thing. But it’s important to be realistic when setting up your processes and new way of doing things.  If you were to set up a two-hour closing-down routine at the end of each day, you would fail. It’s too long.  Similarly, I’ve seen people get excited by the idea of having a solid morning routine. Then they add so many things to their morning routine that it takes them two or three hours to complete them.  That’s never going to promote consistency. There will inevitably be days when you cannot complete those routines, and then you get it into your head that you’re a failure or that having routines doesn’t work for you. Neither of which is true.  The place to begin is with your non-negotiables. What must happen every day, no matter what?  I know many people, for instance, who will not go to bed until all the dishes have been washed and put away.  That might seem a small thing, but to the people who do that, it is their standard. They couldn’t imagine going to bed without d
• 
  A Calmer, More Human Approach to Time Management 24.05.2026 14min

  Is it possible to remain calm and focused when everything around us is getting faster, noisier and seemingly more demanding?  I think it is, and in this week’s episode, I’ll share some of my insights so you, too, can remain productive in a quiet, focused way.  Links: Email Me | Twitter | Facebook | Website | Linkedin   Learn more about the Quiet Productivity Method here Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived   The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl’s YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack  The Working With… Podcast Previous episodes page   Script | 418 Hello, and welcome to episode 418 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show.  Recently, I had a call with one of my coaching clients who is completely on board with AI. He’s gone down the usual rabbit hole of ChatGPT, then Claude, then back to ChatGPT, then to Google’s Gemini and now he’s obsessed with Claude again.  It reminded me of the late twenty-teens when everyone was switching between Evernote, Notion, Apple Notes, and then Roam Research. It was an amusing merry-go-round.  One of the ironic things about my client is that he’d had to wake up at 5:00 am to review the materials for a workshop he was delivering that day because he suddenly thought Claude might not have given the correct information, and he needed to check everything before 9:00 am.  I asked him how long he usually took to prepare for a workshop like this, and he replied that it normally took three or four hours. However, he said emphatically, with Claude’s help, it’s taking him around six to eight hours. I did point out the obvious. With AI’s help, it’s taking twice as long, but he dismissed that, saying AI was the future and that by doing it this way, he was learning and would eventually be faster.  Fair point.  But he did have to wake up two hours earlier than normal. Not something I would enjoy doing.  This reminded me that life, whether it’s our personal or our professional lives, shouldn’t be lived at speed. Life should be lived at our own pace.  Two YouTube videos I recently watched emphasised this. One was by Matt D’ Avella, and the other was from Samurai Matcha.  In Matt’s video, entitled I Tried to Optimise my Life. It made it Worse, Matt pointed out that trying to live a productive life left him feeling frustrated. All the curated lists and time blocks on his calendar just set him up for failure.  If he didn’t clear his to-do list or he was unable to follow his time blocks, he’d end the day feeling that he’d failed. This left him feeling miserable all evening and wondering what was wrong with him. Then I watched Samurai Matcha’s video entitled “10 Real Japanese Organisation Tricks”, in which he explained why his girlfriend’s organisation philosophy was brilliant.  Her philosophy was that the goal of organising is to always know where everything is. This meant that things were stacked so you could see what was in a cupboard or refrigerator as soon as you opened the door. That clothes were arranged so that, just by looking in a wardrobe, you could instantly see what was in there.  It isn’t about having everything look pretty and tidy, only to be unable to find what you are looking for. It’s about knowing instantly where everything is.  So there you have one person trying to optimise everything and setting himself up for failure every day. And another who is essentially working by her own logic, making her life as simple and easy as possible.  You can guess who was the more relaxed, settled and happy with life.  And this is the point. Life’s not about optimising everything. We’re human beings, but we’re trying to turn ourselves into machines that can be programmed to wake up at a particular time, jump into a bath of freezing water,
• 
  How to Stick with Time Blocking the Right Way 17.05.2026 15min

  There’s a conflict in time management and productivity that few people ever talk about. That’s the conflict between being productive and being responsive.  It’s almost like the Ying and Yang of life. A sort of Newtonian “everything has an equal and opposite reaction.” While we may want to shut ourselves away and give our full focus to an important piece of work, there’s always someone, somewhere, who wants to interrupt us and keep us from being productive.  It’s this that we will be looking at this week. Links: Email Me | Twitter | Facebook | Website | Linkedin   Learn more and register for the Ultimate Productivity Workshop here. Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl’s YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack  The Working With… Podcast Previous episodes page   Script | 417 Hello, and welcome to episode 417 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show.  I’m sure we’ve all been there. We have an important piece of work to complete, and we need a good two or three hours of uninterrupted focus to do it.  We block our calendars and pre-plan our day to minimise the risk of anything happening that will interrupt our plan.  And then the day starts, you turn up for work, and all hell has broken loose. Bosses and colleagues are in a panic, and you’re told you must attend an urgent meeting in twenty minutes. No ifs or buts, you must attend.  Argh! It’s enough to have you asking what the point is in making plans when this always happens.  Well, not so fast. It’s just Newton’s third law of Motion acting in a way Sir Isaac Newton never expected.  The pressure of needing two or three hours of quiet, focused work is matched by the force of people needing your attention right now. Finding the antidote to this phenomenon is what this week’s question is all about.  So, without further ado, let me hand you over to the Mystery Podcast Voice for this week’s question.  This week’s question comes from Tim. Tim asks, “ Hi Carl, I’ve tried to do time blocking for years and have never found a way to stick with it. My colleagues always seem to have urgent questions or need me to do something right now. Do you have any ideas to avoid this from happening?  Hi Tim, thank you for your question.  You may have heard of the concept of manager vs maker (or sometimes producer). A manager’s role is to ensure the work is getting done, allocate resources, and hold meetings.  A maker’s role is to produce the work.  The conflict is between the manager’s need to know what’s happening and the maker’s need for uninterrupted time to produce the work the manager is chasing.  In my experience working with teams, the best teams are those where managers trust their teams to get the work done. Where the flow of information is smooth and works both ways, and the need for “update” meetings is minimal.  The most ineffective teams are those where managers constantly want to know what’s happening, are unclear about what they want and by when, and don’t protect their team from interruptions.  You can tell these managers by the number of “status” meetings they have each week. Every day is full of them. I remember seeing an interview with Toto Wolff, the CEO and team principal of the Mercedes-Benz Formula 1 racing team. In one response to a question, he said: “My role is to hire the best people, tell them what I want, and then get out of the way and let them do their work.”  Toto Wolff is not an engineer or aerodynamicist, but he is an excellent leader and manager.  Many of the software engineers I’ve spoken with tell me they need about 4 to 6 hours a day to focus on writing code. And even with the help of AI, there’s still a lot of focused work required.  AI doesn’t magically p
• 
  How to do a Reset. 10.05.2026 14min

  If you’re listening to this, there’s a good chance you’re a human being. (Although the speed at which AI is developing may be not all of you… A big hello to Gemini, Claude and ChatGPT (As Boris Johnson would say it) And, as a human being, you’re attacked every day by emotions, fatigue, viruses and micro-managing bosses and demanding colleagues. You’re not going to be able to stay consistent with your productivity systems and processes. (And even AI gets confused from time to time)  You WILL fall off the wagon from time to time As David Allen, of Getting Things Done (GTD), often emphasises, falling off the productivity "wagon" is normal and expected. His most famous quote on this topic is: “If you don't fall off the wagon regularly, you're not playing a big enough game.” So, what can you do when you do fall off? How can you quickly get back on track? Well, that’s what we’re going to look at today.  Links: Email Me | Twitter | Facebook | Website | Linkedin   Learn more and register for the Ultimate Productivity Workshop here.   Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl’s YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack  The Working With… Podcast Previous episodes page Script | 416 Hello, and welcome to episode 416 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show.  One of the most common questions I get is what to do when your systems become neglected following a particularly busy period, a holiday, or illness or even plain, good old-fashioned laziness.  It happens to everyone from time to time, and it certainly doesn’t mean there’s anything wrong with you.  Yet it can leave you feeling that there’s something lacking, that perhaps there’s something wrong with you.  Of course, simply not true. There’s nothing wrong with you at all. It’s another sign that you are a functioning human being. (That’s a good thing, by the way)  All that’s happened is you got very busy and attended to the most important work that needed doing in that moment, or that you’ve just got back from holiday (vacation), and there’s a lot of catching-up and cleaning up to do.  Both scenarios can leave you with some tidying up to do. That doesn’t mean everything has failed. It just means there’s some tidying up to do.  So, to get us started, let me hand you over to the Mystery Podcast Voice for this week’s question.  This week’s question comes from Ernesto. Ernesto asks, Hi Carl, thank you for the Time Sector System. Finally, I have a system that works after many years of trying. My question is, what do you do when, for whatever reason, you fall off the wagon and let things slip? Is there a quick way to get back on track?  Hi Ernesto, thank you for your question.  Firstly, as I mentioned, this is perfectly normal. So many things can cause us to stop following our system, leaving us feeling anxious about everything that needs cleaning up.  The first place to start is by cleaning up your to-do list for today. This is what I call the business end of any task management system. Your today list.  With the exception of your inbox, all your other lists are just holding pens of tasks that you have processed and decided do not need doing today. Your inbox is where unprocessed tasks sit until you decide what to do with them.  So get your list of tasks for today cleaned up. Reschedule tasks that do not need to be done today, and delete or check off those that have been completed or are no longer needed.  This one step will clear the runway and give you a curated list of things that do need to be done today. One of the tricks I have to help me here is to give myself a few minutes each evening to clear this list. Anything I have not completed that day is either checked off if done, resch
• 
  The Time Management Secret I Wish Everyone Knew About 03.05.2026 15min

  What are your priorities today? What about tomorrow? Do you even know?  This week, I’m sharing a simple switch you can make that will make prioritising your work almost automatic… Almost.   Links: Email Me | Twitter | Facebook | Website | Linkedin   What is Time-Based Productivity? Learn more and register for the Ultimate Productivity Workshop here.   Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl’s YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack  The Working With… Podcast Previous episodes page   Script | 415 Hello, and welcome to episode 415 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show.  How do you decide what to do and when? Do you operate a FIFO methodology (First In, First Out) or is it something more nuanced than that?  I don’t think it’s an exaggeration to say that almost everyone has too much to do and too little time to do it. That’s perhaps the reason you are listening to this podcast.  It’s further complicated by the scope of what we are asked to do. Today, we have Slack or Teams messages that somehow cut through our defences and turn into long, time-consuming “chats” about a minor issue on a project that isn’t due to be completed for another six months, preventing us from doing the rather more important work we had planned to do that day.  Then there is email, treated slightly less urgently than instant messages, but it can again destroy our focus, leaving us distracted and unable to finish the work we need or want to complete.  Every day is a challenge. What to do, what is the most urgent, and what is the most important thing you can do today? And if you can work on the most important thing, will you have enough time to do it? If not, would it be better to do something else?  Agh! It’s enough to drive anyone around the bend. And it’s not isolated. Every day we have to go through the same decision-making process. It’s exhausting and stressful (Is this the right thing to work on, or should I respond to that email I just received from my colleague?) and can lead to a prioritisation freeze and activity addiction, where looking busy is more important than doing work that matters. This week’s question is about ideas for solving these challenges, so to get us started, let me hand you over to the Mystery Podcast Voice for this week’s question.  This week’s question comes from Benjamin. Benjamin asks, What are your thoughts on organising work into categorised FIFO-style lists, adjusted for priority, and then using time blocks to work through them without expecting every block to result in a fully completed task unless there’s a real deadline attached. Hi Benjamin, thank you for your question.  I think you are on the right lines with your ideas there.  Let me give you an example of this working.  I teach a method called Inbox Zero 2.0 for managing emails. This method has two parts. The first is to clear the inbox. This is about speed, and all you are doing is filtering out the informational emails that don’t need any action, except to archive them and moving any actionable emails to a folder called “Action This Day”. Later in the day, you go into that folder and try to clear it.  Now, the ‘secret sauce’ of this method is that the emails in your Action This Day folder are in reverse order. The oldest ones are at the top, and the newest ones are at the bottom of the list.  (You can do this from the folders’ settings in Outlook and Apple Mail. I’ve never been able to find a way to do this in Gmail)  This means, when you come to ‘clear’ the Action This Day folder, you start at the top and work your way down. You try to clear it every day, but often that’s not possible; sometimes there are too many in there.  However, because you start wit
• 
  The Best Ways to Organise Your To-Dos 26.04.2026 14min

  Podcast 414 "Organisation is what you do before you do something, so that when you do it, it is not all mixed up. But if you spend all your time organising, you never do the 'something'." That’s a paraphrase of a quote from A. A. Milne and his book The House at Pooh Corner. And touches on the question I’m asking this week.  Let’s go,    Links: Email Me | Twitter | Facebook | Website | Linkedin   Learn more about the Time Sector System  Take the Time Sector System Course   Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl’s YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack  The Working With… Podcast Previous episodes page Script | 414 Hello, and welcome to episode 414 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show.  How do you organise your work?  There was a trend a few years ago to organise our tasks in multiple different ways. There were the original Getting Things Done contexts: @office, @home, @phone, @computer, etc.  Some preferred to manage their tasks by project, creating long lists of projects and assigning tasks to them.  Most of these trends died out because, ultimately, they were just new ways of avoiding the work while still feeling that the work was getting done. A kind of modern-day equivalent of shuffling papers on your desk.  All these trends did was create a longer list of lists, full of spurious tasks that likely didn’t need to be done or had already been done but not checked off.  Then there is the idea that we can organise tasks by how much energy we estimate a task will consume. This one still persists, and I will explain shortly why this one doesn’t work. Yet there is one way to manage your tasks that has been around for well over a hundred years and still works, one that almost all top-level executives use, but given that it is simple and we humans love to overcomplicate things, it never seems to get much coverage.  Anyway, this is what this week’s topic is all about, so to get us started, let me hand you over to the Mystery Podcast Voice for this week’s question.  This week’s question comes from Ken. Ken asks, Hi Carl, what do you think is the best way to organise tasks? I’m thinking about using energy levels to keep my lists low. Have you had any experience with this method? Hi Ken, Thank you for your question.  I have to confess that over the years, I have jumped on every trend for organising my lists of tasks. And, except for two methods, pretty much all fail.  They fail for the reasons I alluded to a moment ago. They are too complicated and require far too much maintenance to keep organised. You see, the methods that work are simple, and therefore, in today’s world, they are not sexy.  The simplest of them all is one I personally have gravitated back to in recent years. That is a simple daily list of tasks to be done today. These are taken from a master list, which is organised during the weekly planning session into the days you plan to do them on.  This method has a built-in safety valve. You can see how many tasks you have allocated to a specific day, and if it looks unrealistic, you can move them to other days to balance out your week.  Given that you are looking at this daily list every day during the Daily Planning Sequence, it can be adjusted for any unknowns that suddenly arise as the week progresses. (Which of course always happens) To maintain this method, all you need is two to three minutes a day and around thirty minutes for your weekly planning.  Not exciting, sexy or newsworthy. It doesn’t require expensive apps or AI. You can operate this method using a simple $1.00 notebook or a text file on your computer.  But it works. It’s flexible, and as long as you are being sensible, you’re never going to feel
• 
  How 1920s England can Inspire Your Productivity 19.04.2026 15min

  “I have the most ill-regulated memory. It does those things which it ought not to do and leaves undone the things it ought to have done. But it has not yet gone on strike altogether.” I’ve been reading Dorothy L Sayers’ Lord Peter Wimsey novels. Set in the 1920s and 30s, the stories feature an aristocratic private detective in a style similar to Sherlock Holmes. And that quote comes from Lord Peter Wimsey himself. In this week’s episode, I share some of the productivity methods these fictional characters followed, as well as some from the biographies of these authors. Links: Email Me | Twitter | Facebook | Website | Linkedin Get the Designing The Perfect Retirement Programme Interview with Harvey Smith Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl’s YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack  The Working With… Podcast Previous episodes page Script | 413 Hello, and welcome to episode 413 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show.  1920s and 30s England was an interesting time. The country was changing. The First World War broke down many of the class barriers that existed before the war, and while many manual labour jobs remained brutal, conditions were slowly improving.  The way people lived their lives was also changing. There was more leisure time, and cars were becoming more common, giving people more freedom to travel, certainly at weekends.  And yet, with all these changes, there were still some customs and habits people followed that gave them structure and balance. They also used nature far more than we do today. Lives were much simpler; heart attacks and cancer were rare; there was little waste; and recycling was part of life.  It could be asked, what went wrong? I began this episode with a quote from the character Lord Peter Wimsey.  Lord Peter was very much in the style of Sherlock Holmes, and throughout the novels, many of Lord Peter’s friends would often accuse him of being “Sherlockian”.  What I noticed about these characters was that in the 1920s and 30s, some customs helped people avoid procrastination.  You can also see these in play in the Downton Abbey and Jeeves and Wooster TV series as well. The first productivity method you will see is that days were structured around meal times. Breakfast was informal, and people ate when they were ready. However, lunch was always a proper meal, not a quick snack taken at a desk. It would have been unthinkable not to take the one-hour lunch break.  Even manual workers would stop for lunch and eat together.  Taking a proper lunch break can do wonders for your productivity. First, it gives you a break from doing tasks, and it should always be eaten with other people.  But the biggest impact on your productivity was having a natural deadline. Because you were dining with others, you had to stop at the right time. No, “I’ll just finish this and take a quick lunch break”.  It was down your tools and go out.  This gave you a hard deadline to finish what needed to be finished before lunch. And when you have a hard deadline, Parkinson’s law comes in. This is “work fills the time available” If you have two hours to finish a task, it will take you two hours. If you only have an hour, it will take you an hour. What happens is that you enter a deeper state of focus when you are under time pressure. That’s how Parkinson’s law works. But it can have the reverse effect.  If an email would normally take you 30 minutes to respond to, but you have an hour before your next appointment, that email will take you the full hour to write.  This is why procrastination is now a thing; in the 1920s and 30s, it was rare. The natural mealtime deadlines prevented a lot of procrastination. Today, those m
• 
  How to Find Your Purpose in Retirement 12.04.2026 13min

  Podcast 412 Continuing my series on designing the “perfect” retirement, this week, I share some insights on one of the most common fears of retirement, that of losing your purpose.  Links: Email Me | Twitter | Facebook | Website | Linkedin   Get the Designing The Perfect Retirement Programme   Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl’s YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack  The Working With… Podcast Previous episodes page Script | 411 Hello, and welcome to episode 412 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show.  Throughout our lives, there is usually some goal or purpose we are attempting to achieve.  When at school, it’s to pass our exams so we can go on to university or to get a job in a specific field. When we begin our careers, we are often driven to work hard to get promoted. Or at least that’s how the theory goes.  The trouble is, if you step back from these “goals”, they seem to be pushed onto us by our parents, society and our peers.  It’s rare for anyone to step away from this blueprinted path and set their own course. In the past, people who did not follow the well-worn path would have been politely described as “eccentric”, or impolitely “weird”.  I remember back in 2002, when I quit law and flew to Korea to teach English, my friends and colleagues could not understand why I would give up a career in law to teach English.  Yet, my heart was not in law. It always felt wrong. If I am being honest, I believe my motivation for studying law and working in a law firm was purely about status and about living a life that other people wanted me to live. Coming to Korea turned out to be the best thing I’ve ever done. I discovered my purpose: to help other people, and I found the medium through which I could do that: teaching.  It’s what I still do today. I help people through teaching.  In our working lives, it’s easy to have a purpose. It might not be our true purpose, but climbing the promotion ladder does seem to give us a purpose. How high up the ladder can we climb?  Yet, chasing the next promotion is never going to be a life’s purpose. It might be a career goal, but ultimately, it will end at some point, and that ending point will unlikely be within your control.  I’m reminded of one of England’s top lawyers, Lord Jonathan Sumption.  Lord Sumption was a celebrated barrister, rising to the top of the legal profession when he became a judge at the Supreme Court.  The mandatory retirement age for Supreme Court judges in England is 70, so when Lord Sumption turned 70, he retired from the legal profession.  However, his real passion was never for law. That was his career, and he was very good at it. His real passion was for medieval history, and today Lord Sumption is regarded as one of the leading historians of that era. He continues to write books and talk on the subject.  Tony Robbins talks about the six human needs in his brilliant Unleash the Power Within seminar. These human needs are:  The need for: Certainty - the certainty that you can avoid pain and gain pleasure, and the need for uncertainty and variety - the need for the unknown and new stimuli.  The need for significance - the feeling of being unique, important, special or needed and then the need for connection and love - a strong feeling of closeness to someone or something  And then there are the two areas that when we are young, we often dismiss, largely because we are so caught up in our own lives. They are the need to contribute and the need to grow.  When I first did the associated exercise related to these needs, I did just that. My top two were the need for certainty and the need for significance. (Typical for someone who creates content, funnily
• 
  Lessons in Purpose and Productivity When Planning Your Retirement 05.04.2026 14min

  Podcast 411 Last July, I had a conversation with my father-in-law. He was scared and worried. He was due to retire at the end of 2026 (now only a few months away), and he had no idea what to do.  It was that conversation that inspired me to dig deep into what it takes to build a solid, meaningful and joyful retirement. That’s what we’re going to look into today. Links: Email Me | Twitter | Facebook | Website | Linkedin   Get the Designing The Perfect Retirement Programme Interview with Harvey Smith   Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl’s YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack  The Working With… Podcast Previous episodes page Script | 411 Hello, and welcome to episode 411 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show.  I’m in my mid-fifties now, a time when many people start to think about what they will do when they walk out of their workplace for the last time and enter the next chapter of their lives.  It’s a scary time for many people. Yes, there’s a lot to look forward to: being able to design your own days and go on trips whenever you want, without needing to submit a holiday request form. But there’s an underlying sense of anxiety, will I be bored? Will I lose my health? Will I be lonely?  This is why giving some thought to your retirement before you retire can bring you a sense of relief and purpose.  But what do you want to do?  As the productivity saying goes, “You can do anything but not everything”.  So one of the first things to do when you begin thinking about your retirement is ask that question: What do I want to do?  And this is important.  My grandfather was a farmer all his working life. He had a dairy farm, and each morning at 5:00 am, he would wake up, bring the cows into the dairy and start the milking for the day.  He did this for over forty years, seven days a week. Farming is not so much work; it’s a way of life. When my grandfather was not milking, he was repairing machines and fences, and doing all the other odd jobs that needed to be done.  At the age of 60, he retired.  His plan was to travel, something he’s never been able to do, enjoy a little gardening and take life easy.  That didn’t happen. For someone who had been active all his life, not having to get up early in the morning, come rain or shine, and now being able to stay in bed and have a leisurely morning reading the newspapers was a temptation that was hard to resist.  And so he stopped. He didn’t do very much, and within two years, he was dead.  He was diagnosed with oesophageal cancer, and while the operation to remove the cancer was successful, he developed complications and passed away a few weeks after the operation.  I was only 12 years old when he died, and it was the first family death I experienced. It was a horrible experience. I was close to my grandfather. He was a lovely person.  It woke me up to the frailties of a human life at an early age. Aunties and uncles often said he died because he retired. I was too young to understand that at the time, but I remember a friend of my mother’s later once telling me that the biggest killer is your armchair.  That person was the famous international show jumper, Harvey Smith.  Harvey is 87 years old now. When he retired from show jumping in 1990, he didn’t sit around in his armchair. His dream was to build a horse racing stable. And together with his wife, Sue, that is what they did.  In 2013, Harvey and Sue trained the horse Auroras Encore, which won the prestigious Grand National horse race at Aintree in Liverpool that year. I know many of my non-British listeners may not have heard of the Grand National, but anyone in the UK will know it is one of the biggest races on the hors
• 
  How to Time Block Like a Leader 29.03.2026 16min

  Have you ever wondered how those in highly demanding jobs that require almost 24/7 attention to the job manage to do it? Well, I’ve been researching and found a few common habits that may help you get more out of your day. Let’s begin… Links: Email Me | Twitter | Facebook | Website | Linkedin   The 2026 Spring 50 Sale Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl’s YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack  The Working With… Podcast Previous episodes page Script | 410 Hello, and welcome to episode 410 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show.  It seems everyone feels under pressure with increasing workloads and demands on their time. And research is backing this up.  Instead of reducing the workloads of the typical knowledge worker, AI is increasing it. In one study published last month in the Harvard Business Review, 83% of knowledge workers reported an increase in their workloads after adopting AI tools.  Yet even in the age before AI, smartphones, and desktop computers, there were jobs that required an intensity few people could or would endure for very long.  For example, if you were to look at the daily schedules of Presidents Eisenhower, Kennedy, Johnson, Nixon, Ford, and Carter, you would see an official workday beginning around 6:30 am and ending well after 7:00 pm, 7 days a week.  Just look at pictures of President Carter on his inauguration day and compare them to pictures of him on President Reagan’s inauguration day; you can see the toll the presidency had on Carter. It seemed to have aged him 20 years, and yet it was only four.  If we were to look at President Obama’s schedule. While he did not typically start work until around 9:00 am, he would work well into the night, catching up on briefing documents and other background reading. In total, he was working 12 hours a day, seven days a week.  Yet each of these leaders used techniques that helped maintain some calm amid otherwise chaotic days. They were well-tested, proven techniques that so many people seem afraid to use today.  This week’s question is about these techniques and how you might adopt some of them to manage your workload while still having time for rest and family.  Let me now hand you over to the Mystery Podcast Voice for this week’s question.  This week’s question comes from Aaron. Aaron asks. Hi Carl, what advice would you give to someone who cannot get on top of their work, no matter how many “time blocks” they put on their calendar?  Hi Aaron, thank you for your question. Now, you didn’t specify what kind of work you do, but I can answer based on what I’ve learned from former world leaders and CEOs and how they managed their days when facing global challenges. I know not all of us are running a major country, but lessons from people like Presidents Eisenhower, Kennedy and Ford may help you see that there are ways to take control of your time, do the things you want to do, and get a lot done.  The first approach almost all highly effective people do is to protect time for quiet work. This might not necessarily be deep focused work; it could be reading reports or, in the case of presidents and prime ministers, briefing documents prepared for them by their staff.  Of the people I have read about and studied, all of them protected some time during the day. Mostly, this was early in the morning or late at night.  John F Kennedy, for instance, would read the newspapers at 6:30 am, before he met anyone in his office. This gave him a heads-up on emerging world events and often meant he knew more about a subject than any of his aides did.  One interesting note about Kennedy and his brother, Bobby, was that they both took a speed-reading course when they
• 
  How to Easily Manage Your Communications 22.03.2026 14min

  Email, Teams, Slack and other instant messaging systems are great, until they clog up our day and we find we spend more time responding to messages than we do doing any meaningful work.  What can we do? Well, that’s what I’m answering in this week’s episode. Links: Email Me | Twitter | Facebook | Website | Linkedin   Get the Email Mastery Course Here The Hybrid Productivity Course    Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl’s YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack  The Working With… Podcast Previous episodes page   Script | 409 Hello, and welcome to episode 409 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show.  Last week was a workshop week for me. I finished off the Ultimate Productivity Workshop and held an in-company session.  During both sessions, a similar question was raised. How to manage your time when you are compelled to respond to your messages instantly or at the very least within a few minutes.  The problem with this situation is that it’s an uncontrollable one. You have no idea when or how many messages will come in on any given day. This makes it practically impossible to do any work.  You will not be able to focus on anything if you have to be checking your messages inbox all the time.  Now, I should caveat this: if you are employed to respond to client messages, then being responsive is part of your core work, and therefore it is something you would prioritise.  However, in these situations, you’ll likely be working as part of a team, and most of your client queries will be handled in real time. Those that cannot be dealt with would be escalated to another person or department.  The issue of response times arises when you are expected to do work that requires quiet, focused time to complete. In this situation, you will need to find time during the day to do that work. If not, all you will be doing is building unsustainable backlogs.  To get to a place where you can complete your work and respond to messages in a timely manner, something will have to change.  The first thing I would address here is response times. What is the expected response time for the work that you do? Is it realistic?  Now, you have the data. You know how much time you need to do your work. Perhaps you need two hours a day to complete it. This means you have a degree of flexibility each day. In this situation, I would recommend you look at the times when most of your messages come in.  For me, most of my messages come in through the night. I may go to bed around midnight with an empty inbox, but when I wake up, come through to the office and open my email, there will be between 100 and 150 emails sitting there waiting for me.  The first step is to clear those emails and sort the ones I need to act on from the ones that can be deleted or archived. That gives me a heads-up for my day and calms my anxious mind, knowing there are no fires to deal with. Later in the day, I will set aside 40 to 60 minutes to clear the actionable emails.  Now, I am fortunate in that when I wake up, Europe is asleep, the east coast of the US is going to bed, and the west coast is finishing the working day. In the morning, there is no rush for me to respond.  If I were living in the UK, I would adjust my response time to better align with the time zones I work with.  This is working with the data I have.  But let me illustrate a different type of work and how to deal with it. Imagine you were responsible for writing proposals for your sales team. On a typical day, you would receive six to eight new proposals and four or five adjustments to make to proposals you have already done.  If it takes you an average of twenty minutes to write a new proposal and ten minutes
• 
  How to Protect Your Time for What Matters 15.03.2026 14min

  "The key is not to prioritise what's on your schedule, but to schedule your priorities."  Ah, Stephen Covey got it right. If you don’t know what your priorities are, whatever’s on your calendar will be prioritised, which often means low-value meetings and other people’s urgencies. Not a great way to work if you want to be more productive and better at managing your time.  This week, we’re looking at identifying your core work and eliminating the non-essential.  Links: Email Me | Twitter | Facebook | Website | Linkedin The Hybrid Productivity Course  Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl’s YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack  The Working With… Podcast Previous episodes page Script | 408 Hello, and welcome to episode 408 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show.  Something that came up in last weekend’s Ultimate Productivity Workshop was around identifying your core work. The work you are employed to do or what you do to put food on your table.  In the past, this was easy to do. Job descriptions were simple, and job titles included things like salesperson, accountant, lawyer, administrator, receptionist, lifeguard, and office manager. It was very clear what your responsibilities were, and defining your core work was simple.  Today, hmmm, something’s gone disastrously wrong. Now we have job titles such as Empathy Engineer (a software designer), Scrum Master (a project manager of sorts from the twenty-teens Agile trend) or Digital Overlord (a website or systems manager). These are unclear and ill-defined, and figuring out what these jobs entail is challenging, to say the least, but not impossible with some thought.  Then there are jobs such as the “C” roles: CEO, CFO, COO, etc. These are notoriously difficult to define because they are intentionally vague and depend on the company’s size, its goals and often the state of the company when a person starts the role.  When Tim Cook took over from Steve Jobs in 2011, he took over a company on the up. When Satya Nadalla took over Microsoft, Microsoft was struggling in the rapidly growing mobile market. Same job titles, but entirely different roles given the state each company was in when they took over. In today’s episode, we’re looking at core work and, more importantly, how to define your role so you can pull out the tasks you need to do consistently to perform well and make it easier to prioritise the things important to you.  So, without further ado, let me hand you over to the Mystery Podcast Voice for this week’s question.  This week’s question comes from Chris. Chris asks, hi Carl, I am really struggling to define my core work. I am a sales manager in a medium-sized car dealership. I manage a team of 12 salespeople, and I report directly to the General Manager. The part I am struggling with is what my tasks should be each week. Could you help? Hi Chris, thank you for your question.  For those of you unfamiliar with the concept of core work, your core work is the work you are employed to do. It’s how you are evaluated and the reason you were employed. The issue with core work is that over time, the scope of your work can expand to a point where you have so many competing priorities that it becomes practically impossible to decide what needs your attention. And that’s when backlogs of important work start to grow uncontrollably.  This can be caused by our innate human need to please people, so we say “yes” to too many things without considering whether we have the time to do the work we ‘volunteered’ to do.  The problem here is that once you have said yes to the work outside your core work, you own it. It is now your responsibility to get the job done. Do this too oft
• 
  Where AI Can Help Your Productivity and Where It Won't 08.03.2026 13min

  “By far, the greatest danger of AI is that people conclude too early that they understand it” —Eliezer Yudkowsky, AI researcher AI is everywhere today, and there are many exciting claims about what it can do to help us be more productive. But, is this just hype, or are there aspects of AI that can improve our productivity?  That’s the question I am answering today.  Links: Email Me | Twitter | Facebook | Website | Linkedin The Hybrid Productivity Course  Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl’s YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack  The Working With… Podcast Previous episodes page Script | 407 Hello, and welcome to episode 407 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show.  You may have noticed AI is everywhere. Our favourite apps seem to be adding more and more AI capability with each new update. And then there’s almost every video and article on productivity warning us that if we don’t get on board with this, we’ll be left behind on the scrap heap.  It’s also an exciting time, and there’s no doubt that things are changing, and people are finding new ways to use AI to help us do our work.  But beyond the hype, how are current AI models really helping with productivity, and what will this mean for us as we try to manage our time in the future?  That’s what I am looking at this week, and to get us started, let me hand you over to the Mystery Podcast Voice for this week’s question.  This week’s question comes from Chris. Chris asks, Hi Carl, I haven’t heard you talk much about AI in your videos or articles. How do you see AI helping us with our time management and productivity in the future?  Hi Chris, thank you for your question.  The reason I have not written or spoken much about AI is that I am waiting to see where it settles down.  Currently, it’s hard to work out what is true and what is pure hype. I saw a lot of noise about OpenClaw—an AI-type personal assistant that, if you give it access to your computer, can do a lot of things, such as make appointments for you, book flights, sort and reply to your emails and much more.  That was certainly interesting, but once I discovered that I would need to hand over all my passwords and credit card numbers to OpenClaw, I lost interest.  Call me old-fashioned, but I’m not comfortable giving up my passwords, credit card and banking details to a third party. Certainly not one that could be hacked very easily.  Last year, I read Dominic Sandbrook’s series of books on British history from 1956 to 1982. That period covered some very interesting developments in technology, from the dawn of the nuclear power age to the introduction of the personal computer. In the late 1950s, it was predicted that we would all be driving around in nuclear-powered cars and that our homes would have their own nuclear power generators that would only need recharging every 10 to 20 years by the end of the century. Hmm how did that work out?  To better answer your question, Chris, I stepped back and looked at how I am using AI today. My main use of AI is searching for specific information. In a way, AI has replaced how I search the internet. I use Google’s Gemini, and it is fantastic at collecting the information I want.  No longer do I have to open multiple websites to try to find the information. This has significantly reduced the time I spend going down rabbit holes looking for something specific and being pulled down holes I never intended to go.  I also use AI to generate subtitles and timestamps for my YouTube videos. Without AI, these jobs would take hours. AI can do it in minutes.  I use Grammarly to spell-check my writing, and I believe it uses AI in the background to suggest how sentences are wr