Procurement Consulting

RFQ has a purpose and way 24.01.2026 3m

It is important to know the purpose of the tendering method, even if it is for small and non complex requirements.

AI and Gen AI in Procurement 07.05.2025 6m

Today, we're diving deep into a topic that's reshaping our entire field: Artificial Intelligence, and more specifically, Generative AI, in procurement management. It feels like just yesterday AI was a futuristic buzzword, but now, in 2025, it's rapidly becoming an integral part of our daily operations and strategic thinking. The pace of change is incredible, and for us procurement professionals, understanding and leveraging these technologies is no longer optional – it's essential for staying ahead and delivering real value.

How Public Procurement Can Drive Real Sustainability 15.04.2025 4m

A lot of people still see sustainability as something separate from procurement. Something handled by the environment department or tacked on as an afterthought. But the truth is, procurement is where sustainability either happens — or doesn’t.

Using Cryptic Language in TOR 17.12.2024 5m

We're discussing a topic that might seem niche but has profound implications on the procurement process: the use of cryptic language in Terms of Reference (TORs) and its impact on the quantity and quality of responses from the market.When drafting a Terms of Reference, clarity should be the cornerstone. Yet, often, we see documents riddled with jargon, ambiguous phrases, or overly complex sentences. This cryptic language can create a barrier, not just to understanding what is required, but also to who feels confident enough to respond.

Changing Conditions of Contract After Tender 29.10.2024 4m

In this brief session, we’ll explore a critical aspect of procurement: the changing conditions of a contract after the tender has been awarded. We’ll analyze whether these changes can be communicated to all bidders and discuss the fairness of altering contract terms post-award.

Unnecessary Complexity of Tender Documents 21.09.2024 3m

The complexity of tender documents is a growing issue in procurement, and it carries significant risks. When tender documents are overly detailed or filled with jargon, they can reduce competition by discouraging small and medium-sized suppliers from participating. This complexity leads to higher bid preparation costs, which ultimately get passed on to the buyer. Misinterpretations become more likely, resulting in inaccurate bids, non-compliant submissions, or disputes that can delay the project. Additionally, excessive complexity can lead to legal challenges if errors or ambiguities are found.Why do tender documents become so complex? Often, it's due to the fear of missing details, legal pressures, or simply carrying forward outdated practices without revision.

Procurement Software - Why It’s So Hard To Implement In Public Institutions And International Organizations 04.09.2024 10m

In today’s episode, we’re exploring a topic that has significant implications for public institutions and international organizations: the challenges that arise when implementing procurement software originally designed for corporations and private enterprises.Procurement software has revolutionized how organizations manage their purchasing processes. From automating tasks to providing data-driven insights, these tools have transformed procurement into a more strategic function. However, not all procurement software is created equal, and when it comes to public institutions or international organizations, there can be some significant hurdles.

Should Procurement Question The Need? 03.06.2024 3m

The dilemma of questioning the need when receiving a procurement request doesn't have a simple answer. It requires careful consideration of ethical, practical, and professional factors, all while navigating the complex relationships and dynamics within the organization. As procurement professionals, we must be prepared to navigate this delicate balance, always striving to find the best solutions for our organizations, while fostering strong, collaborative partnerships with our stakeholders. What do you think? Should the procurement professionals question the requests they receive? Let us know.

The Importance of timely Requests for Procurement 03.04.2024 6m

Timely requests in procurement are the cornerstone of efficient procurement management. When requests are made promptly, it allows for adequate planning, sourcing, and negotiation, leading to smoother transactions and better outcomes. Timely requests enable suppliers to prepare adequately, ensuring that the right products or services are delivered on time and within budget. This proactive approach minimizes disruptions, enhances supplier relationships, and ultimately contributes to the overall success of procurement activities.

Changing Evaluation Criteria After Bid Opening 11.03.2024 5m

Evaluation criteria are the standards and methods that procuring entities use to assess and compare the bids submitted by the suppliers. They are usually defined in the solicitation documents, such as the request for proposals or the invitation to bid, and they should be clear, objective, and transparent. Evaluation criteria should reflect the needs and expectations of the procuring entity and the end-users, and they should be aligned with the scope and objectives of the procurement project.

Inflation and its Impact on Procurement 12.02.2024 6m

We're going to talk about how to combat inflation when requesting for offers from the market. Inflation is the biggest issue for budget holders, as it erodes the purchasing power and increases the costs of goods and services. So how can you protect your procurement budget from the effects of inflation?

Compliance and Cybersecurity in Procurement 20.01.2024 7m

Compliance and cybersecurity are not optional or secondary in public procurement. They are essential and strategic for the success and sustainability of public procurement. They are also not static or fixed. They are dynamic and evolving, requiring constant attention and adaptation. That's why public procurement professionals need to stay informed, alert, and proactive in ensuring compliance and cybersecurity in public procurement.

Summarizing 2023 20.12.2023 4m

This is our last episode for 2023 and this episode, we will summarize the biggest news and developments that shaped the public procurement landscape this year.

What AI Can Do For Procurement 05.12.2023 6m

AI is one of the hottest topics in technology, but it is still a relatively new opportunity for procurement. Often AI is talked about as a magic new solution to problems, but what are the real AI opportunities for procurement? How can AI help solve some of the biggest challenges in procurement? And what are the best practices and pitfalls to avoid when implementing AI in procurement?

What Procurement Cannot Procure 08.11.2023 3m

We all know procurement professionals are like magicians, and they can procure any goods, works or services. But there are things we can’t procure. Let’s speak about those.

How to Define Quality in Procurement 31.10.2023 5m

Quality is a word that gets thrown around a lot in the world, but what does it really mean? How do we define it, measure it, and improve it? And why does it matter for procurement professionals and their organizations?

Procurement of Intellectual Property 26.10.2023 5m

The procurement of intellectual property is a complex and vital aspect of modern business. Whether it involves securing patents, trademarks, copyrights, or trade secrets, the acquisition of intellectual property rights enables individuals and organizations to protect their innovations, creations, and brands. Real-life examples like Apple, Disney, and Google demonstrate the power of intellectual property in shaping industries and driving success. As technology continues to evolve, effective procurement of intellectual property will remain crucial for fostering innovation and safeguarding creative endeavors.

Who Should Draft Procurement Contracts 20.10.2023 6m

Procurement contract drafting requires a delicate balance between legal expertise and practicality. While involving lawyers brings valuable legal knowledge and risk mitigation, it is important to consider the potential drawbacks such as cost implications, time-consuming processes, and the need for collaboration with procurement professionals. By striking the right balance, organizations can create procurement contracts that protect their interests while being aligned with their strategic goals and operational realities. We think drafting procurement contracts should be a joint exercise. What do you think? Who should draft procurement contracts?

Arguably, The Biggest Scandal in US Public Procurement 06.10.2023 4m

In a groundbreaking court case that captivated the nation, former Virginia Governor Bob McDonnell and his wife, Maureen McDonnell, found themselves at the center of a corruption scandal that redefined the limits of public procurement. The case, United States versus McDonnell, delved into the murky world of political influence and raised important questions about what constitutes an "official act" and the role of money in politics.

Navigating Vendor Protests: Lessons from Legal Showdowns 29.09.2023 5m

In this episode we're delving into a critical aspect of public procurement: how to handle vendor complaints and protests when decisions are made.